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Office Manager

Company: ACCEL Schools
Location: Lorain
Posted on: August 5, 2022

Job Description:

Job DescriptionACCEL Schools is seeking a friendly, energetic, and ethical School Office Manager at Lorain Preparatory High School in Lorain, Ohio to manage all office functions and act as the first point of contact for students, parents and the general public. The Office Manager reports to and works collaboratively with the principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulationsFounded in 2014, ACCEL Schools is a K-12 public charter school management organization (CMO) across the United States. We manage a network of over 50 charter schools within Ohio and surrounding states. Opening in Fall 2022, Lorain Preparatory High School is a member of the ACCEL Schools network of highly acclaimed charter schools. The tuition-free, public high school serves families in Lorain and surrounding areas by providing an accredited, college prep curriculum where individualized instruction and small class sizes are combined with opportunities to participate in competitive sports such as Basketball, Cross Country, Track & Field, and Cheerleading. Teachers, staff, students, and parents embrace a culture of high expectations for academics and behavior, creating a thriving learning community where students can mature into young adults prepared for college and career success. In addition to a safe and supportive campus environment, students can access an extended course catalog of online electives to personalize their studies further.Responsibilities:

  • Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.
  • Manage school-wide phone, email, and in-person communications including:
    • Answer phones
    • Greet/direct visitors and students arriving at the office
    • Implement registration, badging and visiting procedures for parents and guests
    • Help create and distribute school newsletters, surveys, and other notifications
    • Assist with school events such as Parent Orientation, Open House, school outings, and field trips
    • Ensure a clean and welcoming environment is maintained
    • Support student enrollment goal and retention processes including:
      • Participate in information sessions
      • Produce welcome packets and mailers
      • Conduct tours and student/parent orientations
      • Input student and staff data into the appropriate systems
      • Request and obtain records for newly enrolled students
      • Achieve compliance with all federal, state, local and school student record-keeping requirements such as to:
        • Ensure 100% on-time and complete daily attendance submissions
        • Complete all required steps of the truancy process
        • Process student withdrawals
        • Prepare and maintain transcripts
        • Fulfill records requests within policy guidelines
        • Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations
        • Participate in annual student record audits
        • Perform administrative support functions such as:
          • Preparing reports
          • Filing
          • Processing incoming and outgoing mail and packages
          • Coordinating meetings and events
          • Maintaining calendars
          • Maintain appropriate levels of office supplies and other material inventory
          • Log and report issues pertaining to office equipment, technology, custodial, and facilities
          • Maintain up-to date transportation logs and coordinate with transportation officer and vendor as needed
          • Maintain meal count lists and communicate monthly food calendars
          • Ensure timely and accurate completion of human resource processes including:
            • I-9 verification for new hires
            • Weekly time & attendance submissions for 100% of staff
            • Offboarding
            • Actively participate in school staff meetings, committee meetings and professional development events
            • Perform other duties as assignedQualifications:
              • Associate's degree; Bachelor's degree preferred
              • Minimum two (2) years' office management experience
              • High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
              • Experience learning and mastering new computer programs
              • High quality written and verbal communication skills
              • Excellent organization and time management skills
              • Ability to work independently and contribute to a team
              • Professional, punctual and self-motivated
              • Understanding and ability to manage confidential information
              • Ability to lift 25 lbs.
              • Ability to pass federal and state criminal background checks (FBI/BCI)
              • Experience working in an education setting preferredBenefits:
                • Benefit packages including medical, dental and vision – effective the first of the month following date of hire
                • Health Savings Account (HSA) and Flexible Spending Account (FSA) options
                • Eligible to participate in applicable retirement plan (STRS or SERS), with company contribution
                • Company paid basic term life/AD&D insurance, short-term and long-term disability insurance
                • Additional basic life/AD&D insurance and whole life insurance options
                • Employee Assistance Program (EAP) and Travel Assistance Program
                • Paid time off (PTO) and paid holidays
                • Bonuses and stipend opportunities
                • Annual compensation adjustments
                • Employee development and leadership opportunitiesACCEL Schools is an Equal Opportunity Employer – it is our policy to abide by all federal, state, and local laws prohibiting employment discrimination. Each applicant for employment is considered solely based on job qualifications, without regard to race, color, religion, sex, age, disability, sexual orientation, genetic information, marital status, pregnancy, national origin, veteran status, or any other protected status except where a reasonable, bonafide occupational qualification exists#INDSUPP

Keywords: ACCEL Schools, Lorain , Office Manager, Administration, Clerical , Lorain, Ohio

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