Project Coordinator

Company: Robert Half
Location: Madison Heights
Posted on: February 18, 2026

Job Description:

Job Description Job Description Our client in the Madison Heights area is looking to permanent a project coordinator to support the project managers at this exciting and growing manufacturing/construction company. The exciting role is open due to growth. Key Responsibilities: Project Coordination & Scheduling Schedule surveys, pre-start meetings, and site visits in alignment with Project Managers and client availability. Coordinate installation works, snagging, commissioning visits, and resource allocation using internal systems (TeamUp, Smartsheet, Dropbox). Manage skip/container bookings, installer briefings, and delivery notes for seamless project execution. Maintain accurate project trackers and update calendars with confirmed dates and changes. Documentation & Compliance Prepare, review, and submit Risk Assessments & Method Statements (RAMS) tailored to each project. Compile and distribute delivery notes, installation packs, small works reports, and commissioning handover documentation. Ensure accurate record-keeping across project folders and internal systems. Support NCR (non-conformance report) submission processes and follow red-flag procedures to resolve unfinished works. Client & Stakeholder Communication · Act as first point of contact for client scheduling, confirmations, and project updates. · Draft and send detail oriented client communications, ensuring clarity on scope, timelines, and site requirements. · Liaise with installers, contractors, and internal departments (Pre-Con, Logistics, Aftercare, Accounts, Quality, Operations). Resource & Logistics Management Support labour allocation by liaising with Resource Managers and ensuring installers have all relevant project information in advance. Coordinate delivery of doorsets, components, and consumables in line with project timelines. Ensure appropriate site access, permits, and client requirements are arranged prior to works commencing. Continuous Improvement Identify opportunities to streamline scheduling, documentation, and communication processes. Provide feedback on recurring issues and support the development of best practices across the Projects team. Experience & Qualifications Previous experience in project coordination, administration, or scheduling within construction, manufacturing, or installation-based industries preferred. Understanding of site-based health & safety requirements and documentation (RAMS, permits, etc.) desirable. Familiarity with fire doors, specialist joinery, or healthcare construction projects advantageous but not essential (training provided). Strong organisational and time-management skills with the ability to manage multiple projects simultaneously. Excellent written and verbal communication, with a detail oriented approach to client interactions. High attention to detail, particularly when handling technical documentation and schedules. Ability to work collaboratively across departments and with external stakeholders. Proactive problem-solving mindset, capable of escalating issues when required. IT proficiency (Outlook, Excel, Smartsheet, TeamUp, Dropbox, etc.).

Keywords: Robert Half, Lorain , Project Coordinator, Construction , Madison Heights, Ohio